6 Best AI Meeting Assistants: Boost Team Efficiency in 2024

Workplace meetings can ask a lot of you. Whether you are preparing for a presentation or want to make sure everything discussed gets followed up with, meetings are as important as they are time intensive. Luckily, AI meeting tools are popping up, promising to help with (or take over) some of the most basic tasks of effective meetings. This article covers the best AI meeting assistants that will save you time and help maximize organization.

What are AI Meeting Assistants Used For?

Several software companies want to make workplace video conference meetings more engaging, collaborative, and productive. Artificial intelligence is playing a large role in making that happen. AI assistants take notes, make reminders, and attend meetings automatically by integrating with enterprise workplace solutions like Google Workspace, Microsoft 365, and Zoom.

And they do all this to save time for those hosting and attending meetings. Meetings are known to be a large time drain for many teams that would be better served with having more time dedicated to their work. These AI meeting assignments help with just that situation by reducing meeting tasks (and therefore time) so you and your employees can do the work that pays the bills.

Best AI Meeting Assistants

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You’ve likely heard of one or two of these popular AI business tools, but you probably haven’t heard of them all yet. Topping our list is Otter AI which is a long-time staple of AI technology integrated with meeting tech.

1. Otter AI

Otter AI is more than just a meeting transcription and collaboration hub for busy teams. Like many of the tools in this list, it keeps the whole team up to speed even after a meeting ends or if people aren’t in attendance. Users love it for its real-time transcription capabilities with clear labeling of who said what. It’s like having an extra team member who’s always capturing every detail, so you don’t have to.

Key Features:

• Real-time transcription and voice meeting notes
• Meeting summary and add context notes
• Otter AI Chat provides instant answers during meetings

In-meeting chat is one of the newest features of OtterPilot, bringing more power to the AI meeting assistant. Those late to a meeting can ask questions to the AI to get up to speed, and coworkers can provide extra input. During meetings, OtterPilot can also create action items and send follow-up emails to make meetings as effective as possible.

See our full Otter.ai Review

Best For:

Otter AI is great for any sized team that holds regular, fast-paced meetings and needs to keep everyone up-to-date. It’s one of the best meeting assistants and can dramatically help your team achieve more.

Pricing: Free plan available with paid plans starting at $16.99/mo per user

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2. Airgram

Airgram is the AI meeting assistant that’s all about the details so that you can focus on the bigger picture. It’s the go-to tool for those who want to turn chaotic meetings into structured data. Users appreciate its ability to record, transcribe, and share summaries of each meeting.

Key Features:

• AI-powered transcription and summarization
• Record meetings via audio or video and create sharable snippets from them
• Shareable meeting snippets and links
• Meeting performance analysis to get better at running meetings

Airgram supports a large number of workplace tools, making it easy to record your meetings and share the details with your team and clients. It extracts and organizes this data neatly, making it a treasure trove for those relying on data-driven insights. It’s not just a feature; it’s a data analyst in your pocket.

Best For:

Airgram is a lifesaver for professionals who need to extract and organize information from meetings. If you’re a business analyst, a project manager, or even a journalist who needs to sift through hours of conversations to find nuggets of wisdom, Airgram is your tool.

Pricing: Free plan available with paid plans starting at $18/mo per user

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3. MeetGeek

MeetGeek is another AI assistant for meetings comparable to Otter and Airgram that businesses can use to streamline productivity. Born in Bucharest and serving a global clientele, this tool is the epitome of what AI can do to make your professional life less about the grind and more about the goal.

Key Features:

• Automated transcriptions and summaries with a custom dictionary
• Recorded snippets to send highlights to your team
• Comprehensive analytics and insights for managers

The real showstopper here is MeetGeek’s searchable repository of past meetings. With MeetGeek, you can search through your meeting history in seconds to find that one important idea from a bygone meeting. This feature alone makes MeetGeek a tool and a team member you can’t afford to overlook. Pair with other collaborative features, MeetGeek is a strong contender.

Best For:

Whether you’re a consultant needing to establish rapport, a sales executive aiming to close deals, or an HR specialist looking to streamline recruitment, MeetGeek is your go-to. Its adaptability is its strength, making it a universal fit for any professional setting.

Pricing: Free plan available with paid plans starting at $19/mo per user

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4. Fellow

Fellow is all about promoting collaboration and a sense of ownership across teams. Whether you use its AI features to save time or prefer to crowd-source tasks like meeting notes and assignments, Fellow is able to handle it. Fellow integrates with the tools your whole team uses and drastically improves communication inside and outside of meetings.

Key Features:

• Collaborative meeting agendas and notes or automatically with Fellow AI
• Create and save meeting templates for effortless planning
• Searchable meeting transcriptions for the whole team (add-on)

Fellow can help you create AI-generated agendas, choose from over 500 meet templates, or create your own custom templates. Imagine walking into a meeting and already having a roadmap of what needs to be discussed. Fellow’s AI takes cues from meeting titles, descriptions, and even past notes to generate a solid starting point. Whether you use the AI or note, Fellow excels at repeatable meeting formats, so you never miss important discussion items.

Best For:

Fellow is the go-to for professionals juggling multiple projects and struggling to keep their teams aligned. Fellow acts as a central hub, ensuring everyone knows their role, tasks, and deadlines. It’s particularly beneficial for project managers and team leads who must assign and track tasks in real time. Fellow also offers some of the best per-user pricing of this type of tool, making it especially interesting for many smaller businesses.

Pricing: Free plan available with paid plans starting at $9/mo per user (AI transcription is an addon)

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5. Supernormal

Supernormal is the note-taking meeting assistant that understands your meetings on a whole new level. It effortlessly integrates with your existing workflows and tools to create detailed notes and summaries of all of your meetings. Users rave about its ability to break down language barriers and streamline the note-taking process, making it an indispensable asset for international teams.

Key Features:

• Multi-language transcription
• Seamless Slack, Zoom, and Google integrations
• Auto-sharing of AI-generated notes to participants and stakeholders

When it comes to unique features, Supernormal’s multi-language transcription stands out. Multi-national meetings are especially hard, but AI makes them more doable with AI notes where language is no longer a barrier. This feature allows for real-time transcription in multiple languages, making it easier for international teams to collaborate.

Best For:

Supernormal is a godsend for international teams that grapple with language barriers. If you’re a project manager coordinating with teams across continents, this is the tool that will make your life exponentially easier. It’s not just about taking notes; it’s about understanding them, regardless of the language they’re in.

Pricing: Free plan for unlimited users with paid plans starting at $22/mo for a team using up to 1000 meeting minutes a month (scaling price)

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6. Rewatch

Rewatch is not just another video conferencing tool since it does more to make video a holistic way of disseminating knowledge across an entire organization. Like other tools on this list, it records meetings so they are available for playback as well as transcribes meetings so they are easily searchable. But, it goes beyond this by also allowing video to be a central way of communicating knowledge to teams without needing for it to be recorded via a meeting. We think Rewatch is definitely a tool to take a look at.

Key Features:

• Automated meeting recording and transcription
• Centralized video hub to create knowledgebases for easy playback of anything
• Video messages and series streams of routine videos (like playlists)

Rewatch sports an impressive feature in its video hub. Meetings and ad hoc videos can be organized and grouped together to create routine sources of information and updates. This helps to cut down on meetings when a recorded video will suffice. It’s like having a YouTube channel for every facet of your business, minus the ads and distractions. This feature is a goldmine for onboarding new team members, revisiting crucial meetings, or simply keeping everyone on the same page.

Best For:

Rewatch is a boon for remote teams and organizations that rely heavily on video communication. Whether you’re a software development team that needs to keep track of sprint reviews or a marketing team that wants to revisit brainstorming sessions, Rewatch has got you covered.

Pricing: Free plan available, with team plan starting at $23.75/mo per user

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Comparing the Best AI Meeting Assistants

Many of the tools featured in this have very similar features and integrations. Let’s take some high-level looks and compare these tools.

Best AI Meeting Assistant Price Comparison

Price is one of the biggest differentiators of the tools in this article. Here’s how they stack up against each other. Notice the “per user” pricing on most of these as you calculate the costs for your team.

Top 3 AI Meeting Assistants Feature Comparison

The top three meeting assistants all come down to what features they have. Here we compare the top AI assistants with popular features for this type of tool.

What is the Best AI Meeting Assistant?

While choosing an AI meeting assistant for yourself or your team will largely come down to your needs and price range, our analysis is that Otter AI is the best all-around choice. It offers all the major features of this category of tool and is one of the most popular choices on our list. Airgram and MeetGeek are solid choices as well, though they are less popular.

Interested in finding more productivity hacks using AI? Check out our list of the best AI tools and AI tools for streamlining marketing tasks.

Featured Image by mentalmind / shutterstock.com